A Summer Conference Housing, Spec Agreements, and deposit invoice will be sent to you based on the information submitted through the Housing Request Form.
To Reserve Space
Review, update, sign and return your Summer Conference Housing Spec Agreements. Please note our ability to accommodate your request for specific dates and/or halls is based on when we receive this information.
University Housing Services (UHS) will prepare and return your final Summer Conference Spec Agreement and Deposit Invoice.
To Guarantee Reservations
Please note that summer conference housing and dining reservations are only guaranteed with payment of a deposit equal to 50 percent of your estimated housing and dining costs.
Send payment or an Illinois State University account number for deposit directly to Illinois State University Bond Revenue Accounting, Campus Box 0690, Normal, IL 61790-0690.
One Month Before your Conference
Update the summer conferences office with any changes to participant bed or dining service counts, check-in/check-out times, meal times, linen service, and/or meeting room requests.
If you require web access, contact the conferencing staff.
Send your certificate of insurance, to Summer Conferencing, University Housing Services, Campus Box 2600, Normal, IL 61790-2600.
If you require special catering needs outside of normal dining center hours, contact Catering directly at (309) 438-5504.
Two Weeks Before your Conference
Provide final guaranteed count/room assignment list and dining needs to your Conference Coordinator.
Ensure that your deposit has been received by the conference staff as space is not reserved until a deposit is received.
One Week Before Your Conference
Meet with your Conference Coordinator in order to conduct a pre-conference planning meeting and/or walkthrough.
Review and confirm plans for check-in and checkout process.